2. The search for files and sorting through misinformation cost our company time and money. Following company-wide file naming convention best practices will save you stress and headaches in the long run. SharePoint Naming Conventions Best Practices. If an editor has been using the same naming standard with previous projects, then time won’t be wasted searching for files or reverse engineering a workflow. The Disney ABC Television Group has a five-page document entitled DATG File Naming Convention & Minimum Metadata Requirements. The real key to keeping things organized is to develop a file naming standard as early as possible. Descriptive file names are an important part of organizing, sharing, and keeping track of data files. What is the sequence you’ll most like search for: customer by date or date by customer? Simple Key Rules 1. It groups similar information together, making it easy and quick to find what you’re looking for, while also helping others better navigate through your work. Researcher name/initials 4. If you just call it ‘2,’ then October through December will sneak in ahead of it in an alphabetized list. Remember the Y2K bug? Or at least to avoid 30s-cut_final_final_no-seriously_final.mov. By consistently organizing your files, you will be able to quickly find what you need. Then remain as consistent as possible from there. Subtle changes to a file name can make it more human-readable, such as adding hyphens between identifiers. Some firms may find it easiest to break up cases according to the attorney of record for each. To distiguish parameters between the ones in the system (the ones cannot delete) and custom ones, I am looking into add a company code in the parameter name. In early August of 2017, German fans sat down to watch the latest episode of Twin Peaks. SharePoint Name Should always be small and meaningful; Space should not be allowed in SharePoint Naming Convention; Avoid Repeating Naming Convention; Do not use Special Character in SharePoint; Add version in file name; Rule for adding the date in documents What I have outlined here are recommendations and naming conventions that I have used for countless customers. The choices for file groupings are endless. Included in the process of setting up the file structure and file naming conventions is addressing the question of limiting access. In a sophisticated system, the past due balance might appear in the form of a red light on the screen with an amount to collect. Here are some tips and best practices that we’ve compiled based on our experiences: Standardize Your File Format and Don’t Use Spaces. G-FAQ – What Naming Conventions and Best Practices Should I Follow With Geospatial Data? When developing a file naming convention for your law firm, here are some best practices to follow for optimal organization and accessibility. However, developing a standard for naming source files and folders will help drive how to name all of the other assets that need naming. Come up with a file naming convention. Is the DP/Camera Operator naming files in-camera. This makes readability a very important aspect of a file name. The researchers wanted to track several things about the plat… At the end of that time, the plates were retrieved for analysis. I can simply memorize the fact that camera one is my wide shot, two is my closeup, and three is my slow-motion. Leading a filename with the date is a very popular method since it allows you to quickly sort your assets chronologically. The system capabilities drive another aspect of the filing. How will you group documents? It is very unlikely that users will remember to always uncheck that box in Step 1, so a solid naming convention … Keep file names short, meaningful and easily understandable to others. This includes the best practices on writing code, like formatting, naming, and syntax conventions. Question What is the file naming convention used for GoPro camera files? Electronic File Naming Conventions. This document explores the general characteristics of records, how records are used and referenced, and the file-naming rules that should be applied to all electronic records. To define your filing folders, first define what needs storage in the folders and by whom. The following file-naming convention incorporates best practices in electronic records management and information technology. While a lack of organization and proper file-naming in the world of video editing will not likely cause mass chaos, it could easily lead to the airing of another incorrect episode. Your coding standards or CSS style guide refers to the way your team has agreed on writing CSS. Controlledvocabulary.com (an older site, but most of advice is still relevant and useful) Controlled Vocabularies / Onotologies: Stanford University Libary: Metadata Tools. Organization is obviously very important for a large company like Disney. I used to have a folder with 4 or 5 levels of sub-folders. Tireless workers, striving to bring order into chaos, and law to the wild west. Have a file extension that matches the file format (no changing extensions!) Use zeros to keep files in order. Be consistent – use the same format for all of the files in a project, including data set files and zip or tar files. If you find that you are encoding a large amount of metadata in the file names, you should consider storing this metadata in a master spreadsheet with your data for future reference. A file naming convention is a framework for naming your files in a way that explicitly describes what they contain, and how they relate to other files. Think of it as a retirement plan. It’s also important to be aware that certain file formats have specific folder directory structures and naming standards. Common things to avoid are using spaces or am… If not, you’ll find yourself working for the rest of your life. For this month’s Geospatial Frequently Asked Question (G-FAQ), I turn my attention away from map making and toward a topic that few us of likely consider but perhaps more should, that being naming conventions. Once you import your media into your editing software, you can change the name again via the reference files in the program, but I don’t recommend this as this can quickly lead to confusion if media goes offline. You have to use the Media Browser to select the folder, which will then combine the source images into a single video file upon import. We recommend that you always use descriptive names, such as UserName for an argument that stores the name of a user. Take the date category as an example. The size and type of your business will also have an impact on the folder naming methods, as will the sophistication of your systems. I would suggest instead, you create subfolders no deeper than 3 levels. The date category is actually a great example of why having a standard is so important. How to Market Your Video Services Around the World, The Ten Commandments of Working with Editors, A wrong file name can wreak havoc, not only internally, but amongst your audience as well, The basics behind a file naming convention and why it’s important, The elements that go into a file naming convention, How a large media conglomerate like Disney does it, Naming internal assets—track-based NLEs and FCPX. The following file-naming convention incorporates best practices in electronic records management and information technology. If you do the majority of organization and research upfront, your life will be much easier down the road. Office file naming conventions should reflect efficient and consistent workplace practice; while folder structure and naming should reflect agreed upon office functions. A European (and most of the rest of the world) would read 01-12-2001 as December 1st, 2001, whereas a person from the United States would see it as January 12th, 2001. As you can see, Disney has set a standard that achieves its mission of “allowing understanding among multiple users.” This is really the whole reason to set up a file naming convention—so that everyone understands the workflow. If I can convey two things in this post that are absolutely critical, I hope you remember this: 1. Customer number_YYMMDD_Notice of past due account Best practice: Create teams with a larger set of members and more channels. 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